Executive Assistant / Shop Coordinator

Location: Feather Craft Fly Fishing, St. Louis, Missouri
Schedule: Part-time, approximately 3 days per week
Benefits: Employee discount on fly fishing and fly tying gear

To apply: careers@feather-craft.com

The job

Feather Craft Fly Fishing is looking for a sharp, organized, digitally capable person to work directly with our owner and CEO and help keep a busy 71-year-old fly shop moving.

This is a true catch-all position.

Part executive assistant. Part ecommerce assistant. Part office manager. Part sales follow-up. Part shop utility player.

The basic idea is simple: there are dozens of things that need to get done every week that don't necessarily need to be done by the CEO. Your job is to take ownership of those things, keep them moving, and make sure they don't fall through the cracks.

A large part of this job happens on a computer.

One morning you may be answering emails, paying bills, working in Shopify, updating product information, or using AI to help research or draft something. Later you're following up with someone who asked about a hosted fishing trip, cleaning up a spreadsheet, organizing paperwork, straightening the shop, or tackling whatever else has landed on the list.

If you're highly organized, naturally good with computers, communicate well, and aren't intimidated by learning new software, you'll probably be good at this job.

What you'll do

Responsibilities will change from week to week, but will include things like:

• Monitor and respond to routine emails
• Help manage the CEO's administrative workload
• Pay bills and organize invoices and paperwork
• Work regularly inside Shopify
• Update products, descriptions, pricing, tags, collections, inventory information, and other ecommerce data
• Maintain spreadsheets, lists, records, and basic business information
• Use AI tools such as ChatGPT for research, writing, organization, data cleanup, and routine business tasks
• Learn how we use AI to make repetitive work faster and more accurate
• Follow up with customers after sales inquiries
• Send follow-up emails related to trips, events, classes, products, and other opportunities
• Make occasional customer or vendor phone calls
• Help keep projects moving and follow up on loose ends
• Perform data entry and routine website maintenance
• Help organize digital files, product information, photos, documents, and other business assets
• Keep office areas, counters, workspaces, and common areas organized and presentable
• Help organize supplies, paperwork, samples, catalogs, and miscellaneous shop materials
• Assist with events, travel programs, mailings, and other projects as needed
• Handle the random things that inevitably come up in a small business

There will be glamorous assignments.

There will also be assignments like figuring out why we have six boxes sitting in a corner, fixing a spreadsheet someone mangled three years ago, or cleaning up 200 product records in Shopify.

All of it counts.

Computer skills matter

This is not a position where being able to "use email" qualifies as being good with computers.

We're looking for someone who is genuinely comfortable working digitally.

You should be confident with:

• Email and calendar software
• Google Docs or Microsoft Word
• Google Sheets or Microsoft Excel
• Shopify or similar ecommerce platforms
• Basic website editing and data entry
• Online research
• File organization
• Learning new apps and software
• AI tools such as ChatGPT

You do not need to be a programmer.

You do need to be the kind of person who can be shown a new piece of software, click around, figure out how it works, and become useful with it quickly.

Experience with Shopify is strongly preferred. Experience with ecommerce, Klaviyo, Canva, ChatGPT, spreadsheets, or similar tools is a significant plus.

AI is part of the job

We use AI extensively throughout the business.

That includes research, drafting emails, organizing information, cleaning up data, preparing product information, brainstorming, analyzing spreadsheets, and speeding up routine administrative work.

You don't need to be an AI expert when you start.

You do need to be curious about it, willing to learn it, and comfortable using it every day.

We're looking for someone who sees technology as a tool for getting more done, not something to avoid.

Who we're looking for

You don't need to know anything about fly fishing.

You do need to be:

• Extremely organized
• Dependable and punctual
• Very comfortable with computers
• A fast learner with new software
• Comfortable using AI tools
• Detail-oriented with data and written information
• Good at written communication
• Friendly and professional with customers
• Comfortable working independently
• Able to manage several different kinds of tasks in the same day
• Willing to take initiative instead of waiting to be told every next step
• Comfortable asking questions when something doesn't make sense
• Capable of figuring things out on your own when appropriate

Good judgment, curiosity, and technical aptitude matter more to us than an impressive résumé.

We're especially interested in someone looking for consistent part-time daytime work rather than a traditional 40-hour workweek. The position is approximately three days per week with a predictable schedule and some flexibility in how those days are structured.

What the job is like

Feather Craft isn't a corporate office.

We're an independent fly shop that's been in St. Louis since 1955. The atmosphere is casual, the work is varied, and there is usually something interesting going on.

You'll work closely with the owner and a small team. We sell fishing gear, operate a large ecommerce business, teach classes, run events, host fishing trips around the world, manage more than 20,000 products, and occasionally deal with situations that weren't on anybody's agenda that morning.

The right person will become the one who helps keep all of that organized.

It's a good environment for someone who likes variety, likes technology, enjoys figuring things out, and takes some satisfaction in bringing order to controlled chaos.

If you're looking for a predictable three-day workweek, you're good with computers, you're interested in AI and ecommerce, and you like being the person who gets things handled, we'd like to hear from you.

To apply: Send a résumé along with a short note telling us about yourself, what your ideal weekly schedule looks like, and which computer programs, ecommerce platforms, or AI tools you've used to careers@feather-craft.com.